How to make a backup copy of a .pst file

How to make a backup copy of a .pst file

Follow these steps to back up the whole .pst file:

   1. Close any messaging programs such as Outlook, Microsoft Exchange, or Microsoft Windows     Messaging.
   2. Click Start, and then click Run. Copy and paste (or type) the following command in the Open box, and  then press ENTER:
      control panel
      Control Panel opens.
      Note If you see the Pick a category screen, click User Accounts, and then go to step 3.
   3. Double-click the Mail icon.
   4. Click Show Profiles.
   5. Click the appropriate profile, and then click Properties.
   6. Click Data Files.
   7. Under Name, click the Personal Folders Service that you want to back up. By default, this service is called Personal Folders. However, it may be named something else.
      Note If you have more than one Personal Folders Service in your profile, you must back up each set of .pst files separately.
      If there are no entries called Personal Folders and you have not yet stored any information such as messages, contacts, or appointments in Outlook, you probably have not yet enabled the Personal Folders Service. Go to the "References" section for information about how to create a .pst file.
      If you have no Personal Folders Services in your profile and you can store information such as messages, contacts, or appointments in Outlook, your information is probably being stored in a mailbox on an Exchange Server. Try using the instructions in the "How to back up .pst file data that is located on a Microsoft Exchange Server" section.
   8. Click Settings, and then note the path and file name that appears.
      Note Because the .pst file contains all data that is stored in the MAPI folders that Outlook uses, the file can be very large. To reduce the size of the .pst file, click Compact Now in the Settings window.
   9. Close all the Properties windows.
  10. Use Windows Explorer or My Computer to copy the file that you noted in step 8. You can copy the file to another location on the hard disk drive or to any kind of removable storage media, such as a floppy disk, a CD-ROM, a portable hard disk drive, a magnetic tape cassette, or any other storage device.


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  Mohit Mathur

January 20, 2011 at 3:23 PM

A very nice & informative post.. ireally liked it...Keep it up...I just wannna add something...In case your PST file crosses 2GB file size then you can compact it using Stellar Compact PST software that Compress PST File to reduce its size & hence saves it from corruption.


November 24, 2011 at 2:52 AM

pst repair is right choice for resolution associated with corrupted and deleted outlook data. Program uses modern methods of recovering .pst and .ost files. Software owns clear, intuitive interface for any experienced users. It works with invalid files from any version of MS Outlook.